What Is Live Chat: A Comprehensive Guide

Idongesit Inuk

Content Marketer

Live chat has become an essential element for business, especially when it comes to customer service and engagement strategies.

In fact, a survey conducted by HubSpot showed that 47% of customers said they’re more interested in buying products if they use a chatbot.

However, many people still don’t know how to use this tool or all the benefits it offers. Fortunately, you can find all the information you need here.

With this comprehensive guide, we’ll help you learn about live chat, how it works, and the benefits it can bring to your business. Do you want to find out if this is the tool you need to succeed? Read on!

What is Live Chat?

Live chat is a customer messaging software alternative that companies can use to connect their support representatives with their customers. Overall, this tool is used to provide technical support, but it has many purposes.

This messaging system works like a pop-up, live chat box, or window on a company’s website.

In other words, when entering businesses’ websites with a live chat plugin, visitors can view the window and start speaking with the companies’ representatives to get more information about their products or ask for help solving specific issues.

Sometimes, if there’s a live chat widget for a website, the chat box pops up as soon as users open the home page. In other cases, customers must execute an action to start these online chat features.

However, in both scenarios, the benefits are the same. Businesses can leverage live chatting as a key customer messaging software element to build a strong relationship with their customers and optimize their SaaS structure.

In addition, through a live chat app, companies can answer customers’ questions or give them key information, meeting their demands and guaranteeing that they live an enjoyable customer experience.

Most live chat apps have features like notifications, canned responses, custom channels, and preset messages. However, other alternatives have different and innovative features, like Chaty, a chat widget that can connect with over 20 social media platforms, including WhatsApp, Telegram, and Facebook Messenger. It also has an intuitive, easy-to-use, and customizable UI that most business owners will love.

How Does Live Chat Work?

Live chat apps are little boxes that appear on websites they have been installed in. As mentioned above as soon as visitors open your website, the live chat widget in usually seen in a corner. After that, when they click it, the chat box pops up.

However, visitors and business owners have different views when using a live chat app. Customers, for example, see a chat box with a blank space where they can type a message or attach a file. Some will also be able to send images, links, or emojis.

In contrast, the business owner or chat operator can see more tools because they have more power over the live chat app.

Overall, during the chatting process, chat operators or business owners can do the following:

• View different analytics on their dashboards
• Track visitors and customers
• See how visitors and customers browse the website or how long they are there
• See what visitors type in the chat box
• Create canned responses
• Integrate live chat app with other platforms to optimize workflow
• Ban visitors
• Ask for feedback and ratings
• Assign operators to individual chats
• View chat history
• Download chat transcripts
• Use mobile live chats app to stay connected with your customers on the go

How Can Live Chat Apps Help Businesses?

If you have live chat on your website, you can increase your sales and engagement. Another survey showed that 79% of customers prefer live chat over any other communication channel.

Besides being a sophisticated tool you can leverage to connect with your customers, a live chat app is also a multipurpose widget that can help you automate some processes.

No matter the type of business you run, live chatting can help you save time and money while boosting your marketing efforts and building strong relationships with your customers.

If a person buys a product but is having trouble using it, offering them a communication channel to chat with your company’s representatives can be a game changer. Through a live chat, customers can ask all the questions in their minds and try to gather information about your product so they can use it properly. If you provide assistance and all the details they need to do so, you’ll be building a strong relationship with them.

Also, those customers who feel connected to your company and know they can get solutions if they contact you will develop more loyalty toward your business or brand.

Connecting with your customers directly through a live chat app can also help customers have a better perception of your brand and trust what you offer.

In addition, a chatbot can help you increase sales by generating high-quality leads, allowing you to offer optimal customer service and enhance your operations.

Chatbot vs. Live Chat: A Detailed Comparison

Both terms are often used interchangeably, but they have distinct differences.

Which One Should Your Business Choose?

• Use a chatbot if your business handles a large volume of frequently asked questions (FAQs), requires 24/7 availability, and aims to reduce operational costs. Chatbots are particularly useful for e-commerce, banking, and healthcare for tasks such as order tracking, balance inquiries, or appointment scheduling.
• Use live chat when customer interactions require a human touch, such as personalized sales consultations, troubleshooting complex issues, or handling customer complaints. Industries like luxury retail, legal services, and SaaS benefit from live chat due to its ability to build trust and foster customer relationships.
• Best approach? Many businesses combine chatbots with live chat—chatbots handle basic queries, and human agents step in for more advanced concerns. This hybrid model improves efficiency while maintaining a strong customer experience.

What Are the Essential Features of Live Chat?

Depending on the live chat software you choose, you can find different features. Live chat features typically include:

1. Real-time Messaging: Instant communication between customers and support agents.
2. Canned Responses and FAQs: Pre-written answers for frequently asked questions and an FAQ integration for visitors to find answers when you’re offline.
3. Multiple Agent Support: Ability to have multiple agents handling chats simultaneously.
4. Mobile Apps: iOS and Android applications for agents to respond on-the-go.
5. Platform Integrations: Integration with CRM systems, helpdesk software, etc.
6. Centralized Messaging: Allowing conversations to be tracked and managed from a single interface.
7. Multilingual Support: Supporting conversations in multiple languages.
8. Live Visitor Tracking: Track the activities of visitors live on your website. See details such as their name, email address, the pages they are browsing, and their location.
9. File Sharing: Capability to share documents, images, or other files during chats.
10. Visitor Tracking: Gathering information about visitors for better personalized support.
11. Analytics and Reporting: Providing insights into chat volume, response times, customer satisfaction, etc.

These features help businesses provide efficient customer support and enhance user experience through real-time interaction.

Benefits of Live Chat for Businesses

As you can see, a live chat app offers many benefits to all types of businesses. These are some of the main ones:

Increased Customer Satisfaction

Live chat allows your customers to speak directly with your company’s representatives and get solutions to common problems they may face.

In addition, live chat apps can help you automate certain processes, considerably improving customer service and experience.

Higher Efficiency and Productivity

Through automation, customization, and the different tools live chat offer, you can optimize your business operations and improve your productivity. Moreover, you can increase your sales and generate more leads.

Cost-effective Solution

Most live chat apps are affordable, so adding one to your website can be a cost-effective way to better connect with your audience, increase your productivity, and collect key data.

Competitive Advantage

A live chat app can also give you an advantage over your competitors, as it allows you to get to know your audience better and stay up to date with technological and customer service trends.

Collecting Customer Data

Live chats are also great for collecting data. Besides seeing what visitors type in the chat box, you can also get sentiment analytics and directly interact with your customers to find out their needs and doubts.

Best Practices for Using Live Chat on Websites

Now that you know more about live chat apps and how they can benefit your business, are you ready to leverage this tool and get the most out of it? These are the best practices to consider:

• Live chat widget placement for an easy and direct way to connect with your customers
• Use proactive chat invitations to assist your website’s visitors at each customer journey stage
• Quick response time to provide prompt solutions to your customers’ problems
• Offer personalized and helpful responses to build better relationships with your visitors
• Train chat agents appropriately to optimize your business operations
• Use chatbots for basic inquiries and collect data at the same time
• Make the chat window mobile-friendly to chat with your customers on the go
• Offer chat support during convenient hours and potential solutions during off-hours
• Monitor and analyze chat data to improve performance and enhance your business’s operations for better results
• Provide an option to email or leave a message if the chat is offline, allowing your customers to create a strong bond with you and feel that you really care about them.

Chatway Live Chat: A Great Tool for Customer Engagement

Chatway is a customer support software solution designed to help businesses connect with their audience in real-time through a live chat widget on their website. It offers a range of features that can improve customer satisfaction, boost sales, and streamline communication.

Here’s a breakdown of why Chatway Live Chat can be a valuable asset for your business:

• Enhanced Customer Support: Provide immediate assistance to website visitors and customers with questions or concerns. This can lead to faster issue resolution and a more positive customer experience.
• Improved Engagement: Live chat encourages a more interactive experience compared to traditional email support. Customers can get their questions answered quickly, leading to higher satisfaction and loyalty.
• Increased Sales: By proactively engaging with website visitors, you can address buying considerations and convert them into paying customers.
• Streamlined Communication: Chatway allows for assigning chats to agents based on expertise, ensuring customers receive the most relevant and efficient support.
• Team Collaboration: Internal chat features and private notes enable teams to collaborate effectively and provide seamless customer service.
• Mobile-Friendly: Chatway offers mobile apps for agents to manage chats on the go, ensuring uninterrupted support for customers.
• Customization: The live chat widget can be customized to match your brand identity, making it a natural extension of your website.
• Actionable Insights: Chatway provides analytics on customer interactions. This data can be used to identify areas for improvement and optimize your live chat strategy.
  
  Chatway Pricing
• Free plan
• Paid plan: $15 per agent/month(billed monthly)

See how Chatway compares with other live chat tools

Final Thoughts

As you can see, a live chat app can bring many benefits to your business. However, if you want to use this tool and enjoy all those advantages, you must make a wise decision.

Choosing the right live chat software is as important as knowing how to use this communication solution for your business. Therefore, before picking one, you should analyze its features and determine if they can really support your company’s operations.

Whether you’re a small business or a large enterprise, Chatway offers a scalable solution to meet your customer support needs. We also have a free plan available, so you can try it out before committing. Get started with Chatway here.